Combine Invoices into One PDF for Reimbursement · Order and Orientation

How to use it

  1. Match the claim form order

    Write the order down first, then select files in exactly that order.

  2. Reorder

    Move files up and down until the sequence matches the form.

  3. Check orientation page by page

    Rotate any sideways or inverted pages before merging.

In detail

What finance actually needs

One invoice per page, in the same order as the claim form, all oriented for normal reading. The first two come from merging and reordering; the third usually needs rotation, because many downloaded invoices are landscape.

Why invoices arrive sideways

The standard electronic invoice layout is landscape (240×140mm) while claim forms are portrait A4. Merge them as-is and the printed result alternates between portrait and landscape. Normalise everything to portrait A4 with each invoice centred.

Do not squash two invoices onto one page

It saves a page but frequently breaks the QR code or invoice number on tax verification systems, and you end up redoing the whole batch. An extra page costs nothing.

Common questions

Will compression break the QR code?

Reasonable compression will not. If it stops scanning, redo it at a higher quality level.

Can it sort invoices by date automatically?

No — the order has to follow your claim form, so it is manual.

What if the merged file is too large?

Compress once, or split the batch by month.

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